22May

What it Truly Takes to Fill an Open Job Successfully

Hiring the right talent is crucial for any organization’s success, but the process is often underestimated in terms of complexity and effort. At Velocity Resource Group, we take pride in our role as a leading on-demand talent sourcing partner, dedicated to streamlining and enhancing the recruitment process for our clients. Our approach is not just about filling vacancies—it’s about efficient and successful talent sourcing to find the perfect match that meets each client’s unique needs.

The Numbers Speak Volumes: Our Effort Per Campaign

At Velocity Resource Group, every job opening presents a new challenge and opportunity. For each role, we embark on a detailed and proactive outreach campaign. Here’s a breakdown of our average effort per vacancy, showcasing our commitment to efficient talent sourcing:

Phone Calls: We make approximately 350 calls per job. This high level of phone contact ensures we engage actively with potential candidates, vetting their interests and suitability in real time.

Text Messaging: Texts are an essential part of our communication, with about 160 messages sent per job. This method helps maintain a direct and personal line of communication with candidates.

LinkedIn InMails: Our first touch through LinkedIn InMails averages around 60 per job. This platform allows us to reach out to passive candidates who might not be actively looking but are a great fit for the role.

    This summary represents the baseline performance across various job lines and levels. We adapt our approach to the specific role, drawing on our extensive experience to ensure we deliver the highest quality candidates and the best fit for each job. For example, we leverage job boards, social media messaging, and other tailored communication strategies based on the unique requirements of each position and client. Although not used for every job, these messages are crucial in reaching a broader audience. Follow-up messages are a common part of our strategy, even though they aren’t included in this summary.

    Our Unique Process: Speed and Efficiency in Recruitment

    Our project timeline is designed to be efficient and effective, spanning 30 days per project. This focused approach allows us to swiftly adapt to the client’s needs and market dynamics, ensuring that we’re not just filling vacancies but are also helping to build the future of our client’s workforce through efficient and effective talent sourcing.

    According to LinkedIn, it takes 36 to 42 days to fill the average position in the United States. However, with Velocity, you can start receiving Qualified, Available, and Interested candidates as quickly as the day after you initiate a project. Even though our projects last 30 days, our efficient process ensures you get top-tier, pre-screened candidates almost immediately, exemplifying our efficient talent sourcing capabilities.

    Beyond Communication: Tools and Insights Powering Our Success

    Tools and Subscriptions

    Filling a job vacancy involves much more than extensive outreach; it requires significant investments in tools, technology, and market insights. At Velocity Resource Group, we allocate resources efficiently to ensure that we have access to top-tier recruitment platforms. These subscriptions are invaluable, enabling us to connect with high-caliber candidates worldwide.

    Experience and Market Insights

    Experience and market insights form the backbone of our strategy. Our team’s deep understanding of varying industry landscapes allows us to tailor our search and outreach methods effectively, ensuring we meet the nuanced demands of each sector. We are not just searching for skills; we are also matching candidate aspirations with corporate cultures and growth opportunities, which enhances the likelihood of successful placement, further illustrating the importance of thorough talent sourcing.

    Candidate Management System

    Central to our operational excellence is Resflex, our proprietary candidate management system. This powerful tool is where all project data converges—enabling streamlined management and analysis of candidate information. It provides our clients with an organized, accessible platform to view real-time progress and make informed decisions based on comprehensive data insights. With Resflex, we transform the intricate details of recruitment into a structured, clear pathway towards achieving hiring goals. This robust integration of technology and expertise sets Velocity Resource Group apart as a leader in innovative talent sourcing solutions.

    Bringing it All Together

    Filling a job vacancy is much more than posting a job and waiting for applicants. It is a proactive, strategic process that requires dedication, extensive outreach, and a deep understanding of the market and the candidates. At Velocity Resource Group, we are not just filling positions; we are helping companies acquire a workforce that can propel them to new heights. Join us as we continue to redefine what it means to recruit in the modern world through efficient and successful talent sourcing strategies.

    Explore more

    If you found this insight into successful talent sourcing valuable, we invite you to dive deeper into understanding the broader financial impacts of recruitment. Check out our blog post on Recruitment Costs: Comparing Direct Costs For Maximum ROI, where we break down the direct expenses involved in hiring and how to optimize your budget for the best returns. Additionally, don’t miss The Cost of Recruitment: Indirect Impacts On Your Bottom Line, which explores the often-overlooked indirect costs of recruitment and their significant effects on your company’s financial health. Both articles provide comprehensive analyses and actionable strategies to enhance your recruitment process and maximize ROI.


    Velocity Resource Group assists recruiters in the identification of qualified, available, and interested candidates. We source talent across multiple platforms, review resumes, screen candidates, and place them for you. We have over twenty years of experience in attracting the best talent in the healthcare, hospitality, retail, technology, manufacturing, logistics, and supply chain sectors.

    Call 813-586-1700 or email info@velocityresourcegroup.com to schedule a free demo.